We take all measures to protect the personal information of our patients (including patients of the Medical Health Center).
We use the personal information of our patients (including patients of Medical Health Center) for the purposes below and effect all measures on information protection. If you have any questions, please ask at the appropriate window.
When we obtain personal information from our patients, such information will be used only for examination and for nursing and medical treatment of our patients. When personal information will be used for other purposes, our patients will be notified in advance, and your information will be used after your consent.
We do not use the personal information of our patients for outside of our traditional usage except in the following situations.
We make efforts to correct and update, and prevent leaks, loss, destruction, doctoring, and unauthorized access, in regard to personal information of our patients.
When our patient requests a disclosure of his/her/their own personal information, we will check the details without delay, and respond to this request in accordance with this hospital's "Policy on providing medical examination information". In addition, when there is a request for correction for reasons including details of the personal information are incorrect, we will respond to such requests after a check.
For inquiries regarding our patients' personal information and questions on our personal information protection policy, please consult the help desk below.
We will comply with laws and ordinances and with other norms concerning the protection of personal information, and we will regularly review each item above and make continual efforts to improve the system for protection of personal information.
*This policy is applicable not only to our patients but to all of our staffs, and all other personal information concerning our hospital are also covered under this policy.
Name of personal information file | Physicians examination log (electronic medical records) file | |
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Name of public corporation | Promotion and Mutual Aid Corporation for Private Schools of Japan | |
Name of organization that manages the administrative work for which the personal information files are used | Tokyo Rinkai Hospital, Administration Department, Administrative and Management Section | |
Purpose of usage of personal information files | Personal information is used in outpatient and inpatient observation of patients who request physicians examination and health checkup work. | |
Records item in the personal information file | 1) Name; 2) Date of birth; 3) Sex; 4) Address; 5) Physicians examination records; 6) Health checkup records | |
Records scope | Person who will be examined by a physician | |
Method of collection of records and information | Physicians examination request form, medical dock request form, patient questionnaire, physicians observation activities | |
To whom the records and information are always provided | - | |
Name and location of the organization that receives request for disclosure | Name: General Affairs Section, General Affairs Department, Promotion and Mutual Aid Corporation for Private Schools of Japan | |
Location: 1-10-12 Fujimi, Chiyoda-Ku, Tokyo | ||
Special procedures for correcting and suspending usage in accordance with other laws and ordinances or in accordance with rules and regulations of an order that is based on these other laws and ordinances | - | |
Types of personal information files | ■ Article 2 Paragraph 4 Subparagraph 1 of the Law (electronic computation process file) | □ Article 2 Paragraph 4 Subparagraph 2 of the Law (manual process file) |
File corresponding to Article 4-3 of the enacted law: ■ Yes □ No |
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Remarks | - |
Name of personal information file | Physicians examination bill (statement) data file | |
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Name of public corporation | Promotion and Mutual Aid Corporation for Private Schools of Japan | |
Name of organization that manages the administrative work for which the personal information files are used | Tokyo Rinkai Hospital, Administration Department, Administrative and Management Section | |
Purpose of usage of personal information files | To be used for invoices on medical costs | |
Records item in the personal information file | 1) Name; 2) Date of birth; 3) Sex; 4) Address; 5) Tel no; 6) Illness; 7) Assigned specialist; 8) Insurance no; 9) Policy holder no; 10) Description of physician's examination | |
Records scope | Person who will be examined by a physician | |
Method of collection of records and information | Physicians examination data and such from physicians examination records (electronic medical records) such as physicians examination request form and health insurance card | |
To whom the records and information are always provided | Health Insurance Claims review & Reimbursement Services, National Health Insurance Federation | |
Name and location of the organization that receives request for disclosure | Name: General Affairs Section, General Affairs Department, Promotion and Mutual Aid Corporation for Private Schools of Japan | |
Location: 1-10-12 Fujimi, Chiyoda-Ku, Tokyo | ||
Special procedures for correcting and suspending usage in accordance with other laws and ordinances or in accordance with rules and regulations of an order that is based on these other laws and ordinances | - | |
Types of personal information files | ■ Article 2 Paragraph 4 Subparagraph 1 of the Law (electronic computation process file) | □ Article 2 Paragraph 4 Subparagraph 2 of the Law (manual process file) |
File corresponding to Article 4-3 of the enacted law: ■ Yes □ No |
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Remarks | - |